Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr — n8n Workflow

High complexity⚡ Trigger25 nodes🏷️ Project Management👁 7,647 viewsby Mario

Overview

Purpose

This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task.

In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows.

Demo

How it works

One Gmail account is used to process inbound mails from different us

Nodes used

AirtableHTTP RequestGmailCodeAI AgentOpenAI Chat ModelStructured Output ParserCalculator

Workflow Preview

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How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 25 nodes, connecting agent, airtable, code.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (25)

AI

Airtable

airtable

#1
HT

HTTP Request

httpRequest

#2
GM

Gmail

gmail

#3
CO

Code

code

#4
AI

AI Agent

n8n-nodes-langchain.agent

#5
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#6
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#7
CA

Calculator

n8n-nodes-langchain.toolCalculator

#8

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded turn-emails-into-ai-enhanced-tasks-in-notion-multi-user-support-with-gmail-airtable-and-softr file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr", "nodes": [...], ...}

Integrations

agentairtablecodefiltergmailgmailtriggerhttprequestlmchatopenaimanualtriggeroutputparserstructuredsettoolcalculator

Get This Workflow

Download and import in one click

View on n8n.io
Nodes25
Complexityhigh
Triggertrigger
Views7,647
CategoryProject Management

Created by

Mario

Mario

@octionic

Tags

agentairtablecodefiltergmailgmailtriggerhttprequestlmchatopenaimanualtriggeroutputparserstructured
⚡

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