Turn Gmail meeting summaries into HubSpot CRM records with OpenAI — n8n Workflow
Overview
How it works This workflow listens for incoming meeting summary emails in Gmail and processes them automatically. The email content is cleaned and sent to an AI model that extracts CRM-ready sales data in a structured format. The parsed data is then used to create or update contacts, deals, and meeting engagements in HubSpot. This removes manual note-taking and ensures CRM data stays accurate and consistent after every call.
Step-by-step Trigger on meeting summary email** Gmail Trigger – Watc
Nodes used
Workflow Preview
How it Works
- 1
Trigger
The workflow starts with a trigger trigger.
- 2
Process
Data flows through 7 nodes, connecting function, gmailtrigger, hubspot.
- 3
Output
The workflow completes its automation and delivers the result to the configured destination.
Node Details (7)
HubSpot
hubspot
OpenAI
n8n-nodes-langchain.openAi
How to Import This Workflow
- 1Click Download JSON button on the right to save the workflow file.
- 2Open your n8n instance. Go to Workflows → New → Import from file.
- 3Select the downloaded
turn-gmail-meeting-summaries-into-hubspot-crm-records-with-openaifile and click Import. - 4Set up credentials for each service node (API keys, OAuth, etc.).
- 5Click Test Workflow to verify everything works, then activate it.
Or paste directly in n8n → Import from JSON:
Integrations
Created by
Avkash Kakdiya
@itechnotion
Tags
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